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OVERVIEWAPPLICATION
As our HR and Office Administrator, primarily your daily responsibilities is to provide administrative support and assistance to the HR department and other business areas. This a unique role for a person who is looking for a variety where you can develop.
Responsibilities as our HR and Office Administrator will include:
- Prepare documentation relating to the whole employee life cycle in line with data protection requirements, to ensure accurate, easily accessible data such as recruiting, employee on boarding, ), pre-employment checks – Reference requests, check right to work and assisting in process DBS checks. Training and development, exits interviewing. Prepare maternity and paternity leave letters, processing leavers, assist with monitoring probationary periods. To prepare letters for probations reviews, investigations, disciplinary, grievance, resignations, and other letter preparation when required
- To Maintain HR systems to ensure holiday and absences are recorded and assist with reporting when required, to keep the system up to date, recording with new starts and leavers accordingly. Support users who use the system.
- Manage queries and requests that come through to the HR team, assist with reporting and audit preparation;
- Assist colleagues to develop and improve HR systems, providing advice/training to users and assisting with data migration where required. Assistant the HR and compliant manager when required.
- To assist with shortlisting candidates with the line manager and assisting with the end to end recruitment, advertising, shortlisting, telephone interviews, face to face interview ( if required)
- Scheduling appointments/meetings/interviews when required
- Conduct inductions with new employees
- Filing ensuring employee files are updated. Any other administrative support ensuring high levels of accuracy at all times. Answering basic employee queries
- Supporting on HR projects
- Liaising with the payroll department with new starter and leaver information
- Support for Line Managers in managing staff
- Taking meeting minutes when required, type up minutes and ensure they are signed by all parties.
- Chase outstanding documents from employees and line managers
- Assist the HR team and management when required.
General Office
- Internal and external post, answer phones and emails.
- Purchase ordering – stationary, cleaning products, IT equipment and any other adhoc requirements for all 3 branches
- Adhoc stationery – Fortnightly stationery check & order.
- Assist other areas of HQ such as the accounts department when required. Credit card receipts to Accounts.
- Arranging taxis, hotel accommodation and flights when required. Meeting lunches & refreshments.
- Vehicles – Dart charge, breakdown cover, deal with vehicle insurance cover, book vehicle services/mots/tyre replacements as and when requested.
- Ensure all relevant administration procedures are followed and completed satisfactory to the required company standard.
- To work within the companies operational procedures and within statutory requirements including the provision and maintenance of a safe working environment.
- Contribute by ensuring good team work and high standards
- Always follow health and safety rules, instructions, avoid improvisation and comply with the employee handbook/health and safety policy.
Additional tasks and responsibilities will be required within reason to support the needs and requirements of the business.
What we are looking for in our HR and Office Administrator:
- Be CIPD level 3 qualified would be an advantage.
- Strong HR administration experience.
- Experience of taking meeting minutes, such as displinary and grievance hearings.
- Have an accurate and methodical approach to work.
- Will be able to meet deadlines and prioritise work
- Have an understanding and maintain personal and data confidentiality in line with GDPR regulatiions
- Must have the ability to work flexibly, problem solve and have attention to detail
If you feel you have the skills and experience to become our HR and Office Administrator then please click ‘apply’ today – We’d love to hear from you!